Request for Quotation C

RFQ NO:ARFH-LAG-2021-0623A-LNCB
Date:June 23 2021
Reply to:Send Reponses in sealed envelopes to: The ARFH Procurement Committee, Plot 16 Colins Onabule Crescent, Diamond Estate, Off CMD Road, Magodo Lagos.
Vendors Company Name: 
Vendors Company Representatives Name: 
Vendors Company Address:   
Vendors Company Telephone Numbers:   
Vendors Company E-mail:   
Vendors Company TIN:   
Vendors Company/Owner Nationality: 
Vendors Expected Delivery Date: 
Delivery Location:ARFH Lagos Office, No 16 Colin Onabule Crescent,  Diamond Estate, off CMD Road, Magodo Lagos.
  
ANTI CORRUPTION NOTICE Under no circumstances are commissions or undisclosed rebate payments to ARFH Staff be made or authorized. No gift, gratuity, or remuneration of any kind shall be made to any ARFH Staff as a result of this request.  Indicate Yes or No to the Questions Below
Do you have experience printing in bulk for organisations? 
Is your quotation valid for a period of 90 days? 
If selected, can you deliver ALL within 5 days of award? 
Do you have a relative that is a staff of ARFH? 
If Yes to above, please state name for ref purposes. 
Do you agree to deliver 100% before payment? 
ARFH Payment Terms:100% after satisfactory execution of award.
RFQ Evaluation Criteria:Cost 50% Sample Quality 30% Previous Experience 20%
RFQ Closing Date:Saturday June 26 2021, 1700 HRS GMT+1

Introduction and Purpose

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. ARFH, under a USAID funded OVC project: Integrated Child Health and Social Services Award (ICHSSA) in Lagos State requests quotes for the printing of materials, amongst others that will be used by the Project.

Submission Requirements and Evaluation Criteria

The bidder’s quote must include the front page of this RFQ and should be signed by an authorized representative of the organization. The RFQ will also be evaluated on the following parameters:

  1. Previous Experience (20%). Quotes will be assessed on how well they can demonstrate that they have previous experience in printing. To make evaluation easier, vendors should list/attach evidence of printing jobs they have done previously.
  2. Cost (50%). Quotes will be assessed on how reasonable their cost are. The lower the cost, the more marks a quote will get for cost. The lowest quote that conforms to the specifications will get 50%, which will be summed up to the scores from other parameters. The quote with the highest cost will get the lowest score for cost.
  3. Sample Quality/Design (30%). Quotes will be assessed on how quality the samples submitted are. Bids that have the best samples attached will receive the maximum score of 30% asides other factors.
SNItemsNo of UnitsSpecificationsRemarks
1Schooled Domain40High Quality Glossy Paper with full colour. Single A3 paper folded in two to arrive at A4.Download print-ready artwork from https://bit.ly/3gPxXlx  
2Stable Domain40High Quality Glossy Paper with full colour. Single A3 paper folded in two to arrive at A4.Download print-ready artwork from https://bit.ly/2SZBu7B  
3Safe Domain40High Quality Glossy Paper with full colour. Single A3 paper folded in two to arrive at A4.Download print-ready artwork from https://bit.ly/3wUVR4H  
4Healthy Domain40High Quality Glossy Paper with full colour. Single A3 paper folded in two to arrive at A4.Download print-ready artwork from https://bit.ly/3zQ0m2q  
5Lagos State MYSD75High Quality Glossy Paper with full colour. Should be perfectly binded and sewn to make durable.Download print-ready 103 page document from https://bit.ly/3qowRAy  
6Cover Page for Lagos State MYSD75Cover page (Front and Back) for Lagos State MYSDDownload print-ready artwork from https://bit.ly/3wWqxCE  

Very Important Information

WHEN SUBMITTING YOUR QUOTES, PLEASE ATTACH PHYSICAL SAMPLES OF WHAT YOU INTEND TO PRODUCE FOR US. THE QUALITY OF YOUR SAMPLE IS SIGNIFICANT  AND WILL BE CONSIDERED. THE FOCAL PERSON FOR THIS PROCUREMENT IS MRS ADEOLA SEWEJE REACHABLE ON 08033068937

Additional Information

  • We are statutorily required to deduct 5% withholding tax from all payments made to vendor which will be remitted to GON using your TIN
  • We are exempted from paying VAT as an NGO, so do not include or bundle VAT in your quotes
  • For this particular RFQ, you should be able to deliver 100% within 5 working days from the signing of LPO if you are selected
  • Payment for this RFQ will be made 100% only after 100% successful delivery of goods indicated in LPO
  • ARFH reserves the right to cancel this RFQ at anytime without incurring any liability as long as an LPO has not been issued
  • Only successful bidders shall be notified and asked to sign an LPO with ARFH
  • Submissions made after the RFQ closing date will not be considered.

For more information about this RFQ, please send an email to procurements.ichssa@arfh-ng.org before the closing time of this RFQ or check the ARFH ICHSSA Procurement Notice Board in Lagos for more information.

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