Press Release

Request for Quotations (IT EQUIPMENT)

RFQ NO:ARFH-LAG-2021-0908
Date:September 8 2021
Reply to:Send Reponses in sealed envelopes to: The ARFH Procurement Committee, Plot 16 Colins Onabule Crescent, Diamond Estate, Off CMD Road, Magodo Lagos.
Vendors Company Name: 
Vendors Company Representatives Name: 
Vendors Company Address:   
Vendors Company Telephone Numbers: 
Vendors Company E-mail:   
Vendors Company TIN:   
Vendors Company/Owner Nationality: 
Vendors Expected Delivery Date: 
Delivery Location:ARFH Lagos Office, No 16 Colin Onabule Crescent,  Diamond Estate, off CMD Road, Magodo Lagos.
  
ANTI CORRUPTION NOTICE Under no circumstances are commissions or undisclosed rebate payments to ARFH Staff be made or authorized. No gift, gratuity, or remuneration of any kind shall be made to any ARFH Staff as a result of this request.  Indicate Yes or No to the Questions Below
Are IT Equipment readily available for delivery in the right quantity? 
Is your quotation valid for a period of 90 days? 
Can you deliver within 7 days of award? 
Is there a warranty (at least a year) on products? 
Do you have a relative that is a staff of ARFH? 
If Yes to above, please state name for ref purposes. 
Can you provide aftersales service including installation and initial operations support? 
Indicate Product Origin (Country of Manufacture): 
ARFH Payment Terms:100% after satisfactory execution of award.
RFQ Evaluation Criteria:Specifications 20% Cost 40% Warranty 30% Delivery Period 10%
RFQ Closing Date:September 15 2021, 1700 HRS GMT+1

Introduction and Purpose

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. ARFH, under a USAID funded OVC project: Integrated Child Health and Social Services Award (ICHSSA) in Lagos State requests quotes for the supply of some IT Equipment that will be used by Staff and partners on the project.

Submission Requirements and Evaluation Criteria

The bidder’s quote must include the front page of this RFQ and should be signed by an authorized representative of the organization. The RFQ will also be evaluated on the following parameters:

  1. Specifications (20%). Quotes will be assessed on how well they conform to the exact specifications spelt out in this RFQ, which is what is required.
  2. Cost (40%). Quotes will be assessed on how reasonable their cost are. The lower the cost, the more marks a quote will get for cost. The lowest quote that conforms to the specifications will get 40%, which will be summed up to the scores from other parameters. The quote with the highest cost will get the lowest score for cost.
  3. Warranty 30%. Quotes will be assessed on the level of warranty given on relevant IT Equipment. We generally require a minimum warranty of one year, and any Vendor responding to this RFQ agrees to provide a default warranty of one year. Vedors with extended warranties beyond one year or with special warranty offers will have higher marks.
  4. Delivery Period (10%). Quotes will be assessed on how soon the Vendor promises to deliver. Vendors with the shortest delivery time will have the highest score for this parameter. Vendors who fail to adhere to the delivery time they promised without written explanation that has been approved in writing by the Procurement Committee will have their LPO revoked without any costs due to ARFH.
  5. It is important to ensure that all quotes are sealed in envelopes, and properly addressed, indicating clearly the RFQ Number on the Envelope. Please come with a copy of the RFQ front page and have it endorsed at the Front Desk, as evidence of submission.

Items to be quoted for

SNItemSpecificationQtyUnit CostTotal Cost
Lot 1UPS (1.0KVA)Mercury Maverick 1050 Line Interactive UPS2  
Lot 2UPS (1.5KVA)Mercury Elite 1500VA (1.5KVA) UPS1  
Lot 3Black/w Laserjet PrintersHp LaserJet Pro M404dn Monochrome Laser Printer With USB Cable1  
Lot 4Color PrintersHp Colour Laserjet Pro M254DW1  
Lot 5ScannersCanon CanonScan LiDE 300 Scanner2  
Lot 6ProjectorAcer Projector 4000 Lumens X1126AH with complete accessories2  
Lot 7Projector ScreenSMAAT 72 X 72 Inches Manual tripod Projection Screen1  
Lot 8Portable Public Address SystemPortable 12″ Rechargeable Bluetooth Public Address System With 2 Wireless Microphones Radio SD Card USB Speaker1  
Lot 9HDMI Cables (10m)10 meters High Quality HDMI Cables2  
Lot 10Webcamera & MicLogitech Conference Camera Bcc9501  
Lot 11PhotocopierSharp Monochrome Photocopier – Ar-6020v1  
Lot 12Electricity StabilizersMercury 2KVA 2000VA Stabilizer (Automatic Voltage Regulator)2  
Lot 13External HDD 2TB Office UseTranscend 2TB TRANSCEND EXT HDD1  
Lot 14ShredderRexel V60 Sensitive Paper Shredder1  
Lot 15Spiral Binding MachineBuyor Comb Large Binding Machine1  
Lot 16Tablet PhonesSamsung Galaxy Tab A 8.0″ (2019, WiFi + Cellular) (32GB +2GB), 5100mAh (8MP + 2MP), 4G LTE Tablet, SM-T295- Silver3  
Lot 17Electrical Extension BoxesSchneider surge protector12  
Lot 18Kaspersky Antivirus Software (3 user license)Kaspersky Antivirus Software (3 user license)9  
Lot 19Microsoft Office 2019 Standard Volume LicenseMicrosoft Office 2019 Standard Volume License6  
Lot 20DesktopsHP 290 G4 Intel Core i3, 4GB RAM, 1TB HDD, Windows 10 Pro, 19.5″ Monitor, keyboard and Mouse6  
Lot 21UPS (1.0KVA)Mercury Maverick 1050 Line Interactive UPS6  
Lot 22Black/w Laserjet PrintersHp Laserjet Pro M203dn Printer (Print, Auto Duplex, Network) With USB Cable3  
Lot 23Professional Cameras (CBOS)Canon Digital SLR Camera EOS 700D with 18-55mm Lens, 64GB memory card, camera bag3  
Lot 24Camera FlashGodox TT520II Universal Flash For Digital Camera3  
Lot 25Photocopier (CBOS)Sharp Monochrome Photocopier – Ar-6020v3  
Lot 26Electricity Stabilizers (CBOS)Mercury 2KVA 2000VA Stabilizer (Automatic Voltage Regulator)3  
Lot 27Photo Printer (CBOS)Canon Selphy Cp1000 Photo Printer3  
Lot 28Photo paper (CBOS)Canon Selphy Photo Paper (Packet)9  
Lot 29External HDD 1TB (CBOS)Transcend 1TB TRANSCEND EXT HDD3  
Lot 30RouterTP-Link TP Link 3G/4G Wireless N Router TL-MR34203  
Lot 31Wireless Network AdapterTP-Link Mini Wireless N 300mbps Usb Network Adapter Tl-wn823n6  
Lot 32ScannersCanon CanonScan LiDE 300 Scanner3  
Lot 33DesktopsHP 290 G4 Intel Core i3, 4GB RAM, 1TB HDD, Windows 10 Pro, 19.5″ Monitor, keyboard and Mouse4  
Lot 34UPS (1.0KVA)Mercury Maverick 1050 Line Interactive UPS4  
Lot 35Black/w Laserjet PrintersHp Laserjet Pro M203dn Printer (Print, Auto Duplex, Network) With USB Cable4  
Lot 36AC Units LG 1.5HPLG Smart Inverter AC 1.5 HP8  
Lot 37Fireproof File Cabinet 1  
Lot 38RefridgeratorHaier Thermocool Small Refrigerator (Minimum of 150 liters)1  
Lot 39Water DispenserCway Water Dispenser (Hot and Cold)3  
Lot 40MicrowaveHi-Sense 20 Liters Microwave1  
Lot 41Standing FanOx 18inches Standing Fan4  
Lot 42TV 43 inchesLG 43 inches LED Full HD1  

Additional Information

  • We are statutorily required to deduct 5% withholding tax from all payments made to vendor which will be remitted to GON using your TIN
  • We are exempted from paying VAT as an NGO, so do not include or bundle VAT in your quotes
  • For this particular RFQ, you should be able to deliver 100% within 7 working days from the signing of LPO if you are selected
  • Payment for this RFQ will be made 100% only after 100% successful delivery of goods
  • ARFH reserves the right to cancel this RFQ at anytime without incurring any liability as long as an LPO has not been issued
  • ARFH is not obligated to award the entire contract to a single Vendor but reserves the right to vary awards based on the competitiveness of quotes per line item.
  • Only successful bidders shall be notified and asked to sign an LPO with ARFH
  • Respond to this RFQ by mailing your BIDS in sealed envelopes to: The Procurement Committee, ARFH ICHSSA Project, 16 Colin Onabule Street, off CMD Road, Lagos using this RFQ document as a template of response; any other format will lead to disqualification. You may bid for any/all the lots.
  • Submissions made after the RFQ closing date will not be considered.

For more information about this RFQ, please send an email to procurements.ichssa@arfh-ng.org or call the ARFH ICHSSA IT Officer – Mr Olutayo Durodola on 08165916809 before the closing time of this RFQ.

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