| RFQ NO: | ARFH-LAG-2021-0908 |
| Date: | September 8 2021 |
| Reply to: | Send Reponses in sealed envelopes to: The ARFH Procurement Committee, Plot 16 Colins Onabule Crescent, Diamond Estate, Off CMD Road, Magodo Lagos. |
| Vendors Company Name: | |
| Vendors Company Representatives Name: | |
| Vendors Company Address: | |
| Vendors Company Telephone Numbers: | |
| Vendors Company E-mail: | |
| Vendors Company TIN: | |
| Vendors Company/Owner Nationality: | |
| Vendors Expected Delivery Date: | |
| Delivery Location: | ARFH Lagos Office, No 16 Colin Onabule Crescent, Diamond Estate, off CMD Road, Magodo Lagos. |
| ANTI CORRUPTION NOTICE Under no circumstances are commissions or undisclosed rebate payments to ARFH Staff be made or authorized. No gift, gratuity, or remuneration of any kind shall be made to any ARFH Staff as a result of this request. | Indicate Yes or No to the Questions Below |
| Are IT Equipment readily available for delivery in the right quantity? | |
| Is your quotation valid for a period of 90 days? | |
| Can you deliver within 7 days of award? | |
| Is there a warranty (at least a year) on products? | |
| Do you have a relative that is a staff of ARFH? | |
| If Yes to above, please state name for ref purposes. | |
| Can you provide aftersales service including installation and initial operations support? | |
| Indicate Product Origin (Country of Manufacture): | |
| ARFH Payment Terms: | 100% after satisfactory execution of award. |
| RFQ Evaluation Criteria: | Specifications 20% Cost 40% Warranty 30% Delivery Period 10% |
| RFQ Closing Date: | September 15 2021, 1700 HRS GMT+1 |
Introduction and Purpose
Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. ARFH, under a USAID funded OVC project: Integrated Child Health and Social Services Award (ICHSSA) in Lagos State requests quotes for the supply of some IT Equipment that will be used by Staff and partners on the project.
Submission Requirements and Evaluation Criteria
The bidder’s quote must include the front page of this RFQ and should be signed by an authorized representative of the organization. The RFQ will also be evaluated on the following parameters:
- Specifications (20%). Quotes will be assessed on how well they conform to the exact specifications spelt out in this RFQ, which is what is required.
- Cost (40%). Quotes will be assessed on how reasonable their cost are. The lower the cost, the more marks a quote will get for cost. The lowest quote that conforms to the specifications will get 40%, which will be summed up to the scores from other parameters. The quote with the highest cost will get the lowest score for cost.
- Warranty 30%. Quotes will be assessed on the level of warranty given on relevant IT Equipment. We generally require a minimum warranty of one year, and any Vendor responding to this RFQ agrees to provide a default warranty of one year. Vedors with extended warranties beyond one year or with special warranty offers will have higher marks.
- Delivery Period (10%). Quotes will be assessed on how soon the Vendor promises to deliver. Vendors with the shortest delivery time will have the highest score for this parameter. Vendors who fail to adhere to the delivery time they promised without written explanation that has been approved in writing by the Procurement Committee will have their LPO revoked without any costs due to ARFH.
- It is important to ensure that all quotes are sealed in envelopes, and properly addressed, indicating clearly the RFQ Number on the Envelope. Please come with a copy of the RFQ front page and have it endorsed at the Front Desk, as evidence of submission.
Items to be quoted for
| SN | Item | Specification | Qty | Unit Cost | Total Cost |
| Lot 1 | UPS (1.0KVA) | Mercury Maverick 1050 Line Interactive UPS | 2 | ||
| Lot 2 | UPS (1.5KVA) | Mercury Elite 1500VA (1.5KVA) UPS | 1 | ||
| Lot 3 | Black/w Laserjet Printers | Hp LaserJet Pro M404dn Monochrome Laser Printer With USB Cable | 1 | ||
| Lot 4 | Color Printers | Hp Colour Laserjet Pro M254DW | 1 | ||
| Lot 5 | Scanners | Canon CanonScan LiDE 300 Scanner | 2 | ||
| Lot 6 | Projector | Acer Projector 4000 Lumens X1126AH with complete accessories | 2 | ||
| Lot 7 | Projector Screen | SMAAT 72 X 72 Inches Manual tripod Projection Screen | 1 | ||
| Lot 8 | Portable Public Address System | Portable 12″ Rechargeable Bluetooth Public Address System With 2 Wireless Microphones Radio SD Card USB Speaker | 1 | ||
| Lot 9 | HDMI Cables (10m) | 10 meters High Quality HDMI Cables | 2 | ||
| Lot 10 | Webcamera & Mic | Logitech Conference Camera Bcc950 | 1 | ||
| Lot 11 | Photocopier | Sharp Monochrome Photocopier – Ar-6020v | 1 | ||
| Lot 12 | Electricity Stabilizers | Mercury 2KVA 2000VA Stabilizer (Automatic Voltage Regulator) | 2 | ||
| Lot 13 | External HDD 2TB Office Use | Transcend 2TB TRANSCEND EXT HDD | 1 | ||
| Lot 14 | Shredder | Rexel V60 Sensitive Paper Shredder | 1 | ||
| Lot 15 | Spiral Binding Machine | Buyor Comb Large Binding Machine | 1 | ||
| Lot 16 | Tablet Phones | Samsung Galaxy Tab A 8.0″ (2019, WiFi + Cellular) (32GB +2GB), 5100mAh (8MP + 2MP), 4G LTE Tablet, SM-T295- Silver | 3 | ||
| Lot 17 | Electrical Extension Boxes | Schneider surge protector | 12 | ||
| Lot 18 | Kaspersky Antivirus Software (3 user license) | Kaspersky Antivirus Software (3 user license) | 9 | ||
| Lot 19 | Microsoft Office 2019 Standard Volume License | Microsoft Office 2019 Standard Volume License | 6 | ||
| Lot 20 | Desktops | HP 290 G4 Intel Core i3, 4GB RAM, 1TB HDD, Windows 10 Pro, 19.5″ Monitor, keyboard and Mouse | 6 | ||
| Lot 21 | UPS (1.0KVA) | Mercury Maverick 1050 Line Interactive UPS | 6 | ||
| Lot 22 | Black/w Laserjet Printers | Hp Laserjet Pro M203dn Printer (Print, Auto Duplex, Network) With USB Cable | 3 | ||
| Lot 23 | Professional Cameras (CBOS) | Canon Digital SLR Camera EOS 700D with 18-55mm Lens, 64GB memory card, camera bag | 3 | ||
| Lot 24 | Camera Flash | Godox TT520II Universal Flash For Digital Camera | 3 | ||
| Lot 25 | Photocopier (CBOS) | Sharp Monochrome Photocopier – Ar-6020v | 3 | ||
| Lot 26 | Electricity Stabilizers (CBOS) | Mercury 2KVA 2000VA Stabilizer (Automatic Voltage Regulator) | 3 | ||
| Lot 27 | Photo Printer (CBOS) | Canon Selphy Cp1000 Photo Printer | 3 | ||
| Lot 28 | Photo paper (CBOS) | Canon Selphy Photo Paper (Packet) | 9 | ||
| Lot 29 | External HDD 1TB (CBOS) | Transcend 1TB TRANSCEND EXT HDD | 3 | ||
| Lot 30 | Router | TP-Link TP Link 3G/4G Wireless N Router TL-MR3420 | 3 | ||
| Lot 31 | Wireless Network Adapter | TP-Link Mini Wireless N 300mbps Usb Network Adapter Tl-wn823n | 6 | ||
| Lot 32 | Scanners | Canon CanonScan LiDE 300 Scanner | 3 | ||
| Lot 33 | Desktops | HP 290 G4 Intel Core i3, 4GB RAM, 1TB HDD, Windows 10 Pro, 19.5″ Monitor, keyboard and Mouse | 4 | ||
| Lot 34 | UPS (1.0KVA) | Mercury Maverick 1050 Line Interactive UPS | 4 | ||
| Lot 35 | Black/w Laserjet Printers | Hp Laserjet Pro M203dn Printer (Print, Auto Duplex, Network) With USB Cable | 4 | ||
| Lot 36 | AC Units LG 1.5HP | LG Smart Inverter AC 1.5 HP | 8 | ||
| Lot 37 | Fireproof File Cabinet | 1 | |||
| Lot 38 | Refridgerator | Haier Thermocool Small Refrigerator (Minimum of 150 liters) | 1 | ||
| Lot 39 | Water Dispenser | Cway Water Dispenser (Hot and Cold) | 3 | ||
| Lot 40 | Microwave | Hi-Sense 20 Liters Microwave | 1 | ||
| Lot 41 | Standing Fan | Ox 18inches Standing Fan | 4 | ||
| Lot 42 | TV 43 inches | LG 43 inches LED Full HD | 1 |
Additional Information
- We are statutorily required to deduct 5% withholding tax from all payments made to vendor which will be remitted to GON using your TIN
- We are exempted from paying VAT as an NGO, so do not include or bundle VAT in your quotes
- For this particular RFQ, you should be able to deliver 100% within 7 working days from the signing of LPO if you are selected
- Payment for this RFQ will be made 100% only after 100% successful delivery of goods
- ARFH reserves the right to cancel this RFQ at anytime without incurring any liability as long as an LPO has not been issued
- ARFH is not obligated to award the entire contract to a single Vendor but reserves the right to vary awards based on the competitiveness of quotes per line item.
- Only successful bidders shall be notified and asked to sign an LPO with ARFH
- Respond to this RFQ by mailing your BIDS in sealed envelopes to: The Procurement Committee, ARFH ICHSSA Project, 16 Colin Onabule Street, off CMD Road, Lagos using this RFQ document as a template of response; any other format will lead to disqualification. You may bid for any/all the lots.
- Submissions made after the RFQ closing date will not be considered.
For more information about this RFQ, please send an email to procurements.ichssa@arfh-ng.org or call the ARFH ICHSSA IT Officer – Mr Olutayo Durodola on 08165916809 before the closing time of this RFQ.