~ Position Open ~

Request for Quotation supply of filing Cabinets

Lagos Nigeria

Job Description

Introduction and Purpose

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. ARFH, under a USAID funded OVC project: Integrated Child Health and Social Services Award (ICHSSA) in Lagos State requests quotes for the supply of some filing Cabinets to be used by Staff.

Items to be quoted for

SN Item Qty Specification Unit Cost Total
1 Metal Filing Cabinet 10 Double Door with four layers for filing documents. Cabinets must be durable and able to withstand heavy stacks of files and documents. Please see pictures of the cabinet below:    

Specific Responsibilities

Submission Requirements and Evaluation Criteria

The bidder’s quote must include the front page of this RFQ RFQ Cabinets 2023 and should be signed by an authorized representative of the organization. The RFQ will also be evaluated on the following parameters:

  1. Specifications (30%). Quotes will be assessed on how well they conform to the exact specifications spelt out in this RFQ, which is what is required. The specifications spelt out in this RFQ are however the minimum, and a vendor that adds additional benefits or options to the specifications without increasing cost will get more marks. The exact specifications as spelt out in this RFQ must however be satisfied. This criteria is valid for selected items only.
  2. Cost (50%). Quotes will be assessed on how reasonable their cost are. The lower the cost, the more marks a quote will get for cost. The lowest quote that conforms to the specifications will get 50%, which will be summed up to the scores from other parameters. The quote with the highest cost will get the lowest score for cost. This criteria is valid for all items.
  3. Warranty (20%). Even though this RFQ front page requests for a minimum warranty of one year, quotes with extended warranty will get the highest score under this category. This criteria is valid for selected items.
  4. It is important to ensure that all quotes are sealed in envelopes, and properly addressed, indicating clearly the RFQ Number on the Envelope. For reference purposes and also as proof of submission of quote, ensure that your copy of this RFQ is endorsed by the Front Desk Office at the point of submission.

Required Experience

Please refer to the document in this link RFQ Cabinets 2023

Minimum Qualifications

Please refer to the document in this link RFQ Cabinets 2023

Method of Application

Respond to this RFQ by mailing your BIDS in sealed envelopes to: The Procurement Committee, ARFH ICHSSA Project, 16 Colin Onabule Street, off CMD Road, Lagos using this RFQ document as a template of response; any other format will lead to disqualification. Vendors are encouraged to bid for ALL the lots, though ARFH may share the lots between vendors.

Submissions made after the RFQ closing date will not be considered.

For more information about this RFQ, please send an email to ichssa@arfh-ng.org before the closing time of this RFQ

Due to the volume of applications received, only successful bidders shall be notified about the status of their bids; and asked to sign an LPO with ARFH.


Consultancy, Short Term


1 February, 2023


8 February, 2023

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