Request for Quotation Procurement of Vehicles

~ Position Closed ~

Request for Quotation Procurement of Vehicles

Lagos

Job Description

Association for Reproductive and Family Health (ARFH) is one of the leading Nigerian Non-Governmental Organizations implementing programs for improving Reproductive Health and Family planning (RH/FP), Care and Treatment of HIV/AIDS, Tuberculosis (TB) and Malaria etc. ARFH, under a USAID funded OVC project: Integrated Child Health and Social Services Award (ICHSSA) in Lagos State requests quotes for the supply of Project Vehicles that will be used by Staff and recipients of the Project.

Specific Responsibilities

The bidder’s quote must include the front page of this RFQ and should be signed by an authorized representative of the organization. The RFQ will also be evaluated on the following parameters:

Specifications (30%). Quotes will be assessed on how well they conform to the exact specifications spelt out in this RFQ, which is what is required. The specifications spelt out in this RFQ are however the minimum, and a vendor that adds additional benefits or options to the specifications without increasing cost will get more marks. The exact specifications as spelt out in this RFQ must however be satisfied.
Cost (40%). Quotes will be assessed on how reasonable their cost are. The lower the cost, the more marks a quote will get for cost. The lowest quote that conforms to the specifications will get 40%, which will be summed up to the scores from other parameters. The quote with the highest cost will get the lowest score for cost.
Warranty (30%). Even though this RFQ front page requests for a minimum warranty of one year, quotes with extended warranty will get the highest score under this category. A quote that gives a warranty of 5 years will get more marks than a quote that gives a warranty of one year.
It is important to ensure that all quotes are sealed in envelopes, and properly addressed, indicating clearly the RFQ Number on the Envelope. Please collect a submission slip at the point of submission as proof of submission of quote, and also for reference purposes.

Items to be quoted for

SN	Vehicle	Quantity	Specification
1	Toyota Hilux 4×4 Wheel Drive	3	Toyota Hilux 4WD DC AC P SS MT PREMIUM PACKAGE, or with fuller options. 4 Wheel Drive, 2.7 Litre Petrol Engine, Double Cabin, or with fuller options. Air Conditioner, Radio / CD Player, Central Lock, Power steering, or with fuller options. Windows & Door Locks, Shell Specifications, Side Steps, ABS, Auxilliary Gear, Airbags, or with fuller options. 5-Speed Manual Transmission, Vinyl Seats.
2	Toyota Hiace Bus	1	2.7 Litre Petrol Engine, 15-Seater, Standard Roof, Air Conditioner, ABS, 5-Speed Manual Transmission, Vinyl Seats, Airbags, Radio / CD Player
3	Toyota Corolla	1	1.8Litre, 4-Speed Continuous variabe Transmission, Single CD Loader, 7 Spoke Alloy Wheels, Dual Airbags, Fabric Seats, Fog Lamps, Anti-lock Braking System, Color Coded Side Mirrors, Power steering, Power windows, Power Door Locks, Keyless Entry, Air conditioner, High Mount Stop Light, Petrol Engine

Required Experience

Additional Information

We are statutorily required to deduct 5% withholding tax from all payments made to vendor which will be remitted to GON using your TIN
We are exempted from paying VAT as an NGO, so do not include or bundle VAT in your quotes
For this particular RFQ, you should be able to deliver 100% within 7 working days from the signing of LPO if you are selected
Payment for this RFQ will be made 100% only after 100% successful delivery of goods
ARFH reserves the right to cancel this RFQ at anytime without incurring any liability as long as an LPO has not been issued
ARFH may solely at her discretion choose to award this Contract between two or three vendors/bidders and not a single vendor
Only successful bidders shall be notified and asked to sign an LPO with ARFH
Respond to this RFQ by mailing your BIDS in sealed envelopes to: The Procurement Committee, ARFH ICHSSA Project, 16 Colin Onabule Street, off CMD Road, Lagos using this RFQ document as a template of response; any other format will lead to disqualification. You may bid for any/all the lots.
Submissions made after the RFQ closing date will not be considered.
For more information about this RFQ, please send an email to procurements.ichssa@arfh-ng.org before the closing time of this RFQ.

Minimum Qualifications

Please click on the link below for more details

RFQ Vehicles 3

Method of Application

Respond to this RFQ by mailing your BIDS in sealed envelopes to: The Procurement Committee, ARFH ICHSSA Project, 16 Colin Onabule Street, off CMD Road, Lagos using this RFQ document as a template of response; any other format will lead to disqualification. You may bid for any/all the lots.
Submissions made after the RFQ closing date will not be considered.
Please click on the link for more details RFQ Vehicles 3

~ Position Closed ~